Blenheim & Elgin Garden Committee Privacy Policy 22 May 2018

This Privacy Policy describes how the Blenheim & Elgin Garden Committee, as a data controller, collects, uses and discloses information about residents, and what choices you have with respect to this.

How To Contact Us

Please feel free to contact us if you have any questions about this Privacy Policy or if you are seeking to exercise any of your statutory rights. You can contact the Chairman of the Blenheim & Elgin Garden Committee – [email protected].

What And Who Does This Privacy Policy Apply To?

This Privacy Policy applies to individuals who live in properties that have a legal right to access the Blenheim & Elgin Communal Gardens.

What Might You Expect To Receive From Us?

  • Email updates on garden matters and events
  • Occasional emails if there is a garden-related matter specific to you

Why We Process Your Data

We process your data for a number of different purposes:

  • To keep you up to date with news about the gardens
  • To contact you if there is a specific garden-related matter relevant to you
  • To disable your fob, if appropriate

It’s in the Blenheim & Elgin Garden Committee’s legitimate interest to keep your data for the reasons above.

How Do We Collect Your Data?

We collect your data directly from you.

For How Long Will We Hold Your Data?

We will hold the data until you either inform us that you no longer want to be on our database or when you advise us that you no longer reside in a property that permits access to the Gardens.

Types Of Data We Collect

We collect

  • Your name
  • Your email address
  • Your postal address
  • Your mobile/home number
  • Your fob number (if you have one)


We never disclose your data to third parties.

Your Rights Over The Personal Data We Hold

You can reasonably request access to the personal data we hold on you, at any time, and we will provide that information within 3 days of your request at the latest. You can request inaccurate or incomplete personal data held on you to be rectified or completed or for your personal data to be suppressed or erased, and we will respond within 3 days of your request at the latest.

Your Right To Object

You have the right to request us to delete your data from our records by emailing the Committee Chairman, Ros Oxley at [email protected]

Data Protection Authority

You have the right to raise a concern or lodge a complaint with a relevant supervisory authority. In the case of the UK, it is the ICO –

Data Protection Officer (DPO)

Our DPO is Ros Oxley. She can be contacted by email – [email protected]